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WRC-ALCA 30th Annual Conference

September 24-26, 2020

Hyatt Regency Sonoma Wine Country
Santa Rosa, Sonoma County, CA

Room Rate: $209 plus 14% and $0.70 in taxes and fees per night.


Sonoma County – Where Life Opens Up!

In Sonoma County, there's always a place at our table, a place to connect with the land and also with each other. All just 45 minutes north of San Francisco, Discover one of California's top food and wine destinations, home to more than 425 wineries ranging from rustic to regal. Hike among towering redwoods, cruise along rugged Pacific coastline and get to know inviting towns. Or, just sit back and take it all in. Because here, you are free to go your own way. And we wouldn't have it any other way. Life opens up in Sonoma County.

Located just 30 miles north of the Golden Gate Bridge, Sonoma County offers a blend of sophistication and laid-back relaxation — a perfect combination resulting in successful meetings.

Sonoma County boasts 55 miles of Pacific Ocean coastline, some of the world’s most award-winning wineries, an abundance of quality beer and hard cider producers, as well as artisanal spirit distilleries, local restaurants incorporating farm-to-table ingredients and so much more.

For more information, go to www.sonomacounty.com.

Make plans NOW to join us in Sonoma County!



Why Attend: This conference is critical to our continued pursuit of professional excellence, training and certification. We know that you have to be choosy when it comes to educational/travel expenses and we feel confident the conference agenda and networking opportunities, as well as the conference location, will provide you with multiple reasons to choose our conference!

In addition to great networking, many opportunities to visit with exhibitors and dynamic general sessions, we will be offering multiple breakout sessions each with a CLINICAL, LEGAL/ETHICAL, INNOVATIVE PRACTICE or SELF CARE focus. The pre-conference intensives (separate fee) on Thursday will likely have an INNOVATIVE PRACTICE (BUSINESS) and/or SELF CARE focus and, though quite valuable, may be non-credit sessions.

We’ve planned some fun and relaxation too! The conference kicks off with a WRC-ALCA “Wine Country” Welcome Reception!

Conference Dates: September 24-26, 2020. Pre-conference intensives will be offered during the day on Thursday, September 24th (beginning at approximately 8:30 a.m.). The conference will kick off with a welcome reception on the 24th and will conclude at approximately 3:30 p.m. on Saturday, the 26th.

Conference Agenda: View the skeleton At-A-Glance agenda. More detailed versions will be posted as the agenda is fleshed out. A detailed program of events including session and presenter details will be posted by early summer.

Call for Presentations: Have valuable knowledge and expertise to share OR know someone who does? We’re looking for session content and speaker expertise that raises awareness, assists us in reaching new levels and helps us to strengthen our relationships. We are NOW accepting proposals that will focus on educating our members on new concepts, innovations and discoveries that can advance the practices of Aging Life Care Professionals and enhance the services we offer our clients. For more information, DOWNLOAD THE PDF or go directly to the ONLINE PROPOSAL FORMThe deadline for submissions is March 15, 2020. For questions regarding the conference program and call for presentations, please contact Kara Livingston at MeetingWise, LLC (WRC-ALCA’s meeting management partner) via email at klivingston@meetingwise.net or by phone at (310) 937-9473, ext 105.  She will get back to you within 24 to 48 business hours.

Sponsors & Exhibitors: Get involved with the BEST conference for reaching those influencing older adults! Care Managers are health and human services professionals serving the rapidly growing senior population who can afford your services! Our membership includes approximately 400 Aging Life Care Professionals serving clientele in the Western United States (includes 13 states and British Columbia).  Care Managers serve the rapidly growing senior population who can afford your services. In addition to Care Managers, you’ll also reach allied professionals in the aging community along with vendors in other disciplines. This is a unique opportunity to access qualified leads to seniors, family members and to other professional consumers.

Opportunities range from a high of $10,000 for an event sponsorship to a low of $100 for a quarter page ad. Our fundraising efforts help to keep the registration fees reasonable and allow us to offer the best possible conference package to participants. Those who commit by July 31, 2020 receive a 10% discount. CLICK HERE for additional information and the commitment form link. For questions regarding sponsor, exhibitor and advertising opportunities, please contact Stacey Boswell at MeetingWise, LLC (WRC-ALCA’s meeting management partner) via email at sboswell@meetingwise.net or by phone at (310) 937-9473, ext 104.  She will get back to you within 24 to 48 business hours.

We encourage members to consider placing a quarter page ad in the program at minimum. More importantly, we need your help in passing these opportunities – sponsor, exhibitor and advertiser – on to vendors that you use.

Donations: We encourage you to consider making a donation and to pass this opportunity on to others. Opportunity drawings, silent auction and other on-site activities (as scheduled) raise funds to support WRC-ALCA member needs and activities. For information on how to donate an item or to make a cash donation to assist in purchasing items, please contact admin@meetingwise.net.

Continuing Education Hours: WRC-ALCA will APPLY to offer the multiple CE opportunities. We anticipate the core conference to include approximately 10 credit hours. The pre-conference intensives, though valuable, will likely be non-credit sessions.

A Uniform Certificate of Attendance is included in the conference fee and may be used for NACCM and general credit. If you need credit for any of the other certifications, the certificates will be $50* each on-site. Assuming approval, credit will be offered as appropriate. Not all classes will necessarily receive credit for each certification category. Approval information will be posted on the WRC-ALCA website a minimum of two weeks prior to the conference and earlier where possible. We encourage you to check back periodically. Applications will be submitted to:

  • NACCM (National Academy of Certified Care Managers)
  • CCMC (Commission for Case Manager Certification) for CCM (Certified Case Manager) certification
  • NASW (National Association of Social Workers; includes CA MFT’s and Social Workers)
  • Arizona Nurses Association (Nursing CEs are applicable in all western states; see below)


This activity is pending approval from the National Association of Social Workers. This activity will be submitted to the Arizona Nurses Association for approval to award contact hours. The Arizona Nurses Association is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation. This program will be submitted to the Commission for Case Managers Certification for approval.


Registration Rates: For planning purposes, the tentative conference rates are noted below.




Student (w/proof)

One Day (Fri or Sat)

**Presenter / Conference Committee

HALF DAY Pre-Conference Intensives (per session)

FULL DAY Pre-Conference Intensive

Early Bird (by 8/15)








Regular (by 9/21)








Late/On-Site (beg 9/22)








**Applies ONLY to those scheduled to make a presentation at the conference and/or serving on the official conference planning committee.

Conference Inclusions: The conference rate includes the welcome reception, two continental breakfasts, two luncheons, refreshment breaks, all conference activities and materials, complimentary Wi-Fi in the meeting space, online access to conference handouts and more. Individual meal tickets may be purchased for your guests.

Conference Registration: Online registration will be available by early summer 2020.


Cancellation/Refund Policy: Registrations cancelled in writing to squalls@meetingwise.net by September 15, 2020 and confirmed by return email, will be subject to a $75 cancellation fee. The balance of payment will be refunded. Cancellations on or after September 16, 2020 are non-refundable.

A Few Good Hands- Volunteers Needed!: We’re always looking for a “few good hands” to assist with badge and bag stuffing the evening before the conference. If you are arriving on September 23rd and have the late afternoon and/or early evening free, consider joining us for camaraderie and fun. It’s a great way to find out what’s going on before things even start and to get to know some of your fellow WRC-ALCA members. If you would like to volunteer, please plan to meet in the hotel lobby at 4:00 p.m. on September 23rd or text (619) 261-9989 for the workroom location.


Hotel Basics: Immerse yourself in Sonoma's riches: fine food and wine, creative activities, and natural wonders. A short drive from vineyards, redwoods, and the beaches of Bodega Bay, the Hyatt Regency Sonoma Wine Country 8-acre retreat captures the rustic feel of a winery filled with local art. Don't miss Santa Rosa's Charles M. Schulz Museum and Research Center, and historic Railroad Square.

The Hyatt Regency Sonoma Wine Country provides a retreat environment with easy access to shops and restaurants. The meeting space is compact and WRC-ALCA will be the only group in the hotel.

Reservations: We have negotiated an incredible room rate of $209 plus 14% and $0.70 in taxes and fees per night for the group. We recommend ONLINE RESERVATIONS for best accuracy and immediate confirmation. As an alternative, you may also call reservations at (800) 233-1234 and request the “WRC-ALCA” group rate. Though the rate will be honored, based on availability, until 5:00 p.m. on September 3, 2020, the group block could potentially sell out at any time. For that reason, we encourage early reservations. Should the block sell out prior to the cut-off date, we will attempt to add more rooms to the block (as available) or will set up an overflow hotel. Cancellations must be made a minimum of 48 hours prior to arrival date to avoid penalties.

By booking in the group block at the Hyatt Regency Sonoma Wine Country you:

  • Will experience the comfort and convenience of this recently renovated hotel and all it has to offer including beautiful grounds, walking paths and more.
  • May change your reservation at any time if needed. That is not always the case with rooms booked at other hotels online or elsewhere.
  • Will be sure the room you book is the quality contracted. The room/hotel you book online may not be comparable to the rooms in the conference room block. Remember, you get what you pay for!
  • Only have to take a short walk from your room to get to the meeting space. If you are using a discount service, your hotel may not be close to the conference hotel, so you won’t be able to sneak back to your room for a nap, snack, or to check email between sessions.
  • Avoid any transportation costs during the conference. If your hotel is not within reasonable walking distance of the conference hotel, you will incur cab costs which may offset any savings that you received. You also have to build in extra time for this.

As importantly, you support WRCC-ALCA by booking into the block as it assists us in meeting our contractual minimum commitment to the hotel and helps us in keeping the conference fees reasonable for you.

Airport/Ground Transportation: You have several destination airport options and we encourage you to investigate them all prior to making a decision. They are…

  • Charles M. Schulz-Sonoma Country Airport (STS) -- 5 miles North of hotel -- We suggest Lyft, Uber, Taxi or reservations with the hotel (extra fee).
  • San Francisco International Airport (SFO) -- 65 miles South of hotel - Shuttle Information: https://www.airportexpressinc.com/
  • Oakland International Airport (OAK) -- 65 Miles South of hotel – Shuttle Information: https://www.airportexpressinc.com/

Parking: We have negotiated a 20% discount on self and valet parking. Though subject to change, the current rate is $10 per day for each making the WRC-ALCA rate $8.

Internet: The hotel offers complimentary wireless internet access in all guestrooms and in public areas. We are also providing complimentary Wi-Fi in the meeting space.

Pet Policy: The hotel is pet friendly and welcomes your pets with a bed, bowls, treats, and a note from our resident pup for $100 per stay. Join the hotel staff at Yappy Hour, or ask the front desk for a pet-friendly winery recommendation.


Local Area: Go to www.sonomacounty.com for information on the area and much, much more. We will have maps, restaurant guides and area brochures available at the conference. Additional opportunities may be emailed prior to the conference.

Attire: The conference is business casual. We encourage you to bring a sweater or light jacket as inside temperatures can vary and for evenings. Remember to bring your walking shoes if you plan to leave the hotel! Check the weather at www.weather.com before packing!

Questions: For questions regarding conference registration, please contact Shannon Qualls at MeetingWise, LLC (WRC-ALCA’s meeting management partner) via email at squalls@meetingwise.net or by phone at (310) 937-9473, ext 103.  She will get back to you within 24 to 48 business hours.

For questions regarding logistics including challenges with room reservations, please contact Mark Yunker at MeetingWise LLC (WRC-ALCA’s meeting management partner) at myunker@meetingwise.net or (310) 937-9473, ext 102.